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Ten Ways to Get Motivated to Do More in Less Time

Do you have a to-do list that seems to keep growing,  yet you’re busy all the time?

Reality check:  we’re all busy, we all have the same 24 hours in a day.  It’s not about saying how busy you are, it’s how you’re getting things done, so you don’t get overwhelmed.

I’m going to share 10 tips that have worked for me and hopefully some if not all will help you too.

Ten Ways to Get Motivated to Do More in Less Time – Transcript

Do you have a to-do list that seems to keep growing, yet you’re busy all the time?

Reality check: we’re all busy, we all have the same 24 hours in a day. It’s not about saying how busy you are, it’s how you’re getting things done, so you don’t get overwhelmed.

I’m going to share with you 10 tips that have worked for me in the past and hopefully a few of those will work for you.

  1. Ignore Your Phone and general TV for the 1st hour and last hour of the day. This first hour is the time that you control to prepare yourself for the day. Imagine waking up and immediately flip to social media and you see a very disturbing post. How do you think that will make you feel? As you go through the day, remembering that post, those feelings will come back and it will affect your day.Instead, use this time for self-care, personal education, reading, meditating, or even just going for a short walk. This will get your day started on a positive note. This way, what you want to focus on gets done, and depending on what you do during the day, there will always be interruptions, clients to deal with, friends who want to talk, and emails that need your attention. Same for the last hour of the day. Imagine your bedtime is 11 pm and you watch a high-octane movie and it ends at 11 pm. Your brain is so active from the movie, you may have trouble falling or even staying asleep. And we know what happens the next day when we don’t get a good night’s sleep right? Avoid social media or email at all costs – goes back to disturbing posts, or emails that demand attention and you’ll end up thinking of those while you lay in bed not able to fall asleep. How do I apply this? I have a 2 hour limit in the morning and before bed. No phone, no email, no news, and no phone. If I watch Netflix before bedtime, it’s a light comedy, if I want to read before bed, it’s light reading. Nothing that involves education, taking action, thinking about what to do.
  2. Create an inspirational playlist to listen to as much as you can. Search YouTube for these, better if they don’t have ads. The sound should be just loud enough so you can barely hear it. You don’t need to hear the words for your brain to absorb it. Look for inspirational or motivational tracks that have really good reviews and always read the description of the track in case there are special instructions. Usually wearing stereo headphones is a popular one.
  3. Ask yourself WHY you need to do this task. Here is an example: you’re on the sofa, channel surfing, yet you’re always complaining that you don’t have time to do X and there is a deadline coming up. Ask yourself why do you need to be on the sofa channel surfing? Will that help you get X done by the deadline? Another example: you’re scrolling through your Facebook feed, looking at funny cat posts, taking part in a political debate, and watching videos about the 10 ways to cook eggs. Why do you need to be doing this? Will this help cross off items on your to-do list? Will that help you get X done by the deadline? I guess it would help if you were a graphic designer wanting to learn how funny cat posts make you feel better or your a chef looking for inspiration on how to create a graphic featuring eggs. When you have a strong WHY there’s a better chance that you’re important tasks will get done.
  4. If you’re feeling overwhelmed and not wanting to do anything, take a look at your to-do list and break it down into 4 new pages.-Important – do now (has a deadline)
    -Important – can be done later
    -Not important – do now (has a deadline)
    -Not Important – can be done later. Something that’s important that needs to be done now or has a deadline could be finishing that sales page so you can start selling your product. Something that’s important that can be done later is changing the button colour on your contact page.Something that’s not important that needs to be done now or has a deadline could be breaking down the cardboard boxes for your latest inventory shipment. It’s not really important to do this, but should be done now to clean up your workspace.   Something that’s not important that can be done later is shopping for new binders (that you don’t actually need) in a trending colour. You can even ask yourself WHY this is important. If you can’t come up with a reason, it’s not important. You can also ask yourself WHY you need to do it now vs later. First priority is obvious, right? Do what’s important and needs to be done now or has a deadline. How would you prioritize the rest?
  5. If you’re having trouble focusing, head on over to Brain.FM for music that helps you focus. Or go to YouTube and search for music to help you focus. You’ll need headphones for both ears, especially if the music is based on binaural beats. Brain.FM has a great page explaining the science behind this.
  6. If you’re having trouble focusing, not so much with the mental aspect of the work, but maybe you have back pain or there is something else pressing on your mind. Work for 30 minutes, take a break for 10, and repeat until the task is done.
  7. For the love of all things holy, do not multi-task. Multi-tasking is doing many things half-assed. Instead, focus on doing one thing and do that one thing really well.
  8. You can also break down your to-do list into a project list. Example: you are putting together a new course and instead of listing everything that has to be done, break it down into smaller chunks.When is the course launch date? Let’s pretend it’s 12 weeks from now.You have three months – list your 3 major tasks per month. So it should be 9 major tasks in total.Now for each month, break it up into 4 weeks – take one major task and break it up into weekly tasks. Now for each week, break it up into daily tasks. It could look like this: Course launch 12 weeks/3 months 9 Tasks: Research topic and validate the idea, write course outline, write content, film lessons, take pictures for the course and social media, email series, setup website, and set-up payment processor. Break up the 3 monthly tasks per month into weekly tasks: Month 1, Week 1, research topic and validate the idea. Week 2, write the course outline, Week three and 4 write the content. Month 2, week 1, 2, and 3 – film the lessons, week 4 take pictures or purchase stock photos. Month 3, week 1 and 2, write the email series, week 3, set-up the website and payment processing, week 4 test, test, test. Now break it up into daily tasks – I’ll focus on Month 1, week 1. Research the topic and validate the idea. Monday, brainstorm topics, use mind-mapping. Tuesday, research BuzzSumo, Wednesday, look up the topic on YouTube, is it popular, are people asking the same questions. Google the topic, who are your competitors? Thursday, Go into relevant Facebook groups, are people asking about this? Look this up on Amazon, are there products for this already? Who are your competitors? Friday, review all your research notes and decide if this is worth pursuing. As a side note, there are formal methods for research and validation, I shortened it down for the purpose of saving time. You get the idea right? Taking one big project and breaking it down into smaller chunks makes it easier to get done.
  9. Lighten up – seriously. When you’re in a terrible mood, what’s the chance that you’ll actually be productive? For for a walk, take a shower or what I like to do is watch laughing baby videos on YouTube for 5 minutes. That usually does it for me. What makes you smile? Go do that.
  10. Write down 25 things that you are truly grateful for and be specific. Don’t write “I’m grateful to be alive”. Instead, write “I’m grateful for having a park full of the most beautiful gardens that smell amazing and a bench next to my favourite red roses. When sitting there it makes me feel alive.

So there you go, ten things to help you get motivated and do more in less time.

I want to leave you with this to think about:

If you stop wasting time on stupid stuff, you can save one hour per day. Over the course of a year, that’s 365 hours. That breaks down to 9 – 40 hour work weeks which is 2 months of time. What could you do with 2 months of extra time? I want to thank Jim Kwik who is my brain coach for breaking this down.

Thank you for being with me today and until I see you next time, stay inspired.


Gisele Grenier sitting at her desk

I help business owners like you by teaching you how to build, manage and grow your website and get your products and services in front of the right people.

Gisèle Grenier
Website Designer, Developer and Coach


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